SEMTE Support Services
Research Advancement Overview
The office of Research Advancement (RA) is available to assist with all aspects of externally and internally funded research, from locating funding to close out. The primary responsibility of the RA is to assist in the preparation of sponsored proposals and award management. The RA serves as a liaison between ASU’s Office of Research and Sponsored Projects Administration (ORSPA) and the School for Engineering of Matter, Transport and Energy (SEMTE).
Intellectual property, consulting and special reviews
If you are interested in obtaining additional information on intellectual property, consulting or special reviews for proposals, take a look at the links below.
Skysong Innovations is the exclusive intellectual property management and technology transfer organization for Arizona State University. Skysong Innovations works with faculty, investors and our industry partners to speed the flow of innovation from research laboratory to the marketplace.
The Consulting Form is required for any consulting undertaken during the academic year by SEMTE faculty or academic professionals. For ongoing or continuing arrangements this form must be submitted and approved annually. This form must be submitted prior to the beginning of any consultation. Faculty who consult for a company in collaboration should disclose this information on their annual conflict of interest questionnaire.
The Office of Research Integrity and Assurance (ORIA) was established as a resource for investigators and the university as a whole to achieve and maintain ethical principles and compliance with federal, state, and university regulations governing research. The office acts as a liaison between the Associate Vice President for the Knowledge Enterprise Development (the Institutional Official designated with oversight of compliance) and the various committees required to monitor and support research activities. Below are a number of guides for types of research that require special consideration of ethical principles and compliance with federal, state and university regulations.
“RA” stands for Research Advancement and the “RAA” that works with you is your Research advancement administrator, also called an “RAA” or “RA” for short. Your pre-award RA will help you submit proposals – in SEMTE, each faculty member is assigned a primary RA so you have a designated point of contact. Once you know you would like to submit a proposal, please contact your RA to notify them of your intent. Your RA will then work with you and interface with ORSPA to ensure your proposal is submitted properly. RA’s also assist in other tasks relating to your proposal, including: locating funding opportunities that are applicable to you, creating budgets and budget justifications, developing current and pending reports, checking CV’s and proposal documents/forms for formatting and approval, and submitting these items to a sponsor. Please note that all proposals must go through your RAA and contracts cannot be signed by faculty.
Arizona State University’s Knowledge Enterprise Development provides a general guide for developing a proposal. See below for other important forms and links regarding the proposal process.
- Proposal Request Form
- What Is REC, RID, & IIA
- OKED Funding Opportunities (Login Required)
- Limited Submissions (Login Required)
- ORSPA 3 Day Guarantee
Proposal Budget Overview
Travel of Research Investigators to Potential Sponsors (TRIPS)
ASU provides the possibility for faculty to meet with potential sponsors for proposed projects or programs of a substantial nature, preferably including multi-year projects.
Your post-award RAA will help you once you receive an award. Once ORSPA negotiates the award, they will work with you to confirm that the current budget, budget justification, and scope of work conform with the plan of research action and that all rates (ERE, Tuition, recharge facility) are current and correct. They can also assist you with the following: transfer awards from your previous institution, attain approval for pre-award spending, set up contract modifications and no-cost extensions, forecast your budget spending, and set up payroll for the new award.
Post award expenditures for sponsored agreements typically follow a number of general guidelines that your RAA will help monitor your expenditures for compliance.
- General Criteria for the Treatment of Costs
- Salary and Wage Charges to Sponsored Agreement Guidance
- RID & IIA Distribution
Effort reporting is the process of verifying that the actual effort performed on a sponsored project during an effort-reporting period meets or exceeds the combination of compensated effort and state cost share commitments to sponsored projects.
Research gifts and charitable grants
What are research gifts?
- Research gifts are money received by ASU for either unrestricted or restricted use in the furtherance of its mission and are motivated by charitable intent.
- Research gifts do not require commitment of resources or services other than, possibly, committing to use the gift as the donor specifies.
- Research gifts do not have an implicit or explicit statement of exchange, purchase of services, or provision of exclusive information. Nothing more than a standard progress report is required.
- How do Research Gifts compare to Sponsored Projects?
What is a charitable grant?
- As determined by the Federal Tax Code, charitable gift/grants are voluntary donations to tax-exempt organizations to support activities for religious, charitable, scientific, literary, or educational purposes. Budget restrictions, payment schedules, reporting and deliverables are irrelevant. Also, the funder’s description of funds as a gift, grant, sponsored project, or other terminology has no bearing on whether or not monies qualify as charitable.
- Charitable grants from private/organizational funders that are eligible for administration by ORSPA must contain at least one of the following: a specific statement of work, a designated principal investigator (PI) or program director (PD), or a budget. Charitable grants that meet these criteria are received by the ASU Foundation and administered by ORSPA.
- Gifts that are for department/college/university use and which are unrestricted in their use will be reviewed, accepted, and administered by ASU Foundation (ASUF) and the appropriate academic unit.
- Budgets for charitable grants should include the maximum allowable fees/F&A rate and base permitted by the funder. In the event that the funder does not have a published policy, fees/F&A should be budgeted at 11% of total direct costs